Qualifications

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j
• Experience and Education: (1) Experience: Six months experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position
• OR, (2) Education: One year above high school
• OR, (3) Experience/Education Combination: Equivalent combination of experience and education are
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Grade Determinations: Experience
• One year of experience equivalent to the GS-5 grade level
• Demonstrated Knowledge, Skills, and Abilities
• Candidates must demonstrate all of the KSAs below: i
• Ability to collaborate and communicate [with a wide range of medical clinicians across multiple disciplines (e.g
• medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
• ii
• Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations
• iii
• Ability to communicate tactfully and effectively, electronically, by phone, in person], and in writing, with internal and external customers
• This may include preparing reports in various formats and presenting data to various organizational levels, [as well as resolving patient concerns
• iv
• Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care
• v
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care [administrative functions] to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc
• vi
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
• Preferred Experience: Experience providing scheduling and administrative support in a healthcare or high value customer service environment
• This includes coordinating appointment, managing consults or referrals, processing cancelation and rescheduling requests, and communicating effectively with patients and clinical staff
• Experience working in a fast paced setting requiring attention to detail, prioritization of multiple tasks, and use of electronic scheduling record systems while maintaining professionals, confidentiality, and accuracy
• Experience managing high volume appointment schedules resolving scheduling conflicts, providing customer service support to patients, providers, or interdisciplinary healthcare teams
• Additional credit may be given for experience in imaging, specialty clinics, or use of electronic health records system such as CPRS, VistA, or similar platforms
• Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-6. Physical Requirements: See VA Directive and Handbook 5019
• This is mostly a sedentary position
• There was be some light lifting up to 25lbs, bending, standing, stooping, walking
• This position will require you to work in from of a computer screen for 90% of your day.