Job ID: 296924 Location: Augusta University Full/Part Time: Full Time Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Reporting to the Associate Vice President for Community Engagement, the Administrative Assistant II will perform administrative and operational functions for the AVP and the Community Engagement team with considerable latitude for exercising independent judgement and discretion.
Responsibilities
The duties include, but are not limited to:
ADMINISTRATIVE SUPPORT TO AVP & DEPARTMENT:
Support travel arrangements and expense reimbursements for the AVP and other department team members as needed.
Coordinate AVP's schedule, booking meetings, reserving rooms, and preparing agendas or materials as appropriate.
Develop and manage shared calendars to help the team plan efficiently.
Implement and maintain administrative systems to streamline work, improve, date accuracy, and reduce redundancies.
Maintain accurate administrative and financial records to support audits and reviews.
OFFICE EFFICIENCY & SUPPORT SERVICES:
Serve as the front-line contact for campus and community partners via phone and in person.
Maintain an organized and efficient office environment, including supplies inventory and order placement.
Keep up-to-date compliance files, forms, and administrative records that supports smooth day-to-day operations.
Identify and recommend process improvements to enhance administrative efficiency across the team.
EVENT & PROGRAM SUPPORT:
Coordinate logistics for community engagement events, meetings, and activities including reserving spaces, handling RSVPs, setting up venues, ordering catering, and preparing materials.
Assist with pre-and post-event administrative tasks to ensure seamless program execution.
Maintain event calendars and collaborate with team members to promote participation and engagement.
FINANCIAL & PURCHASING SUPPORT:
Assist with processing budget-related documents such as requisitions, invoices, and expense reports.
Prepare monthly standardized budget reports to track spending and inform decision-making.
Liaise with vendors and campus offices to facilitate purchases and resolve procurement questions.
SERVICE EXCELLENCE & COLLABORATION:
Deliver courteous, proactive service that reflects the values of the Office of Community Engagement and supports its partnerships.
Assist team members on collaborative initiatives and special projects as needed.
OTHER: Perform all duties as assigned
Required Qualifications
Associate degree from an accredited college or university in related field and four years of progressively responsible experience in administrative support positions
OR
High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization, and seven years of progressively responsible experience in administrative support positions.
Preferred Qualifications
Bachelor's degree from an accredited college or university in a related field
Preferred Experience
Experience working with Augusta University/AU Medical Center in invoice processing and tracking software
Experience working with State of Georgia/AU Health Travel Requirements
Expert level experience in working with Microsoft Excel and Microsoft PowerPoint
Prior special events logistical planning experience
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases
A high energy level, integrity, and sincerity
SKILLS
Excellent interpersonal, verbal, and written communication skills
Attention to detail and analytical abilities
Requires adaptability, good judgment, and initiative
Strong organizational and time management skills
ABILITIES
Ability to maintain confidentiality
Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations
Ability to multi-task, think creatively, and handle a heavy workload
Ability to support events
Ability to analyze data, generate reports, and interpret metrics to inform decision-making Ability to troubleshoot issues and implement effective solutions Ability to lead and facilitate meetings with both small and large groups of people and communicate effectively
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
